SHHA Fitness — Superadmin

Administrators

People with admin-level access to the system. Promote someone by entering their email — they must already be in the People sheet.

Test purchase

Simulates a pass purchase by running the same downstream flow a real WA payment triggers (member row, Passes row, IOU resolution, confirmation email). Bypasses the WA webhook + invoice fetch. The contact must already exist in Wild Apricot.

Recipient email

Must match an existing Wild Apricot contact.

Pass type

Quantity

Number of 10-class packs to add (each pack = 11 credits).

Mark as RVSD teacher pass (flags row + sends Aya alert)

Email templates

Edit the subject and body of every automated email, and toggle each one on or off independently. Defaults are the original copy from the code; saving overrides them via Script Properties (no redeploy needed). Reset to default any time. Send a test to your own inbox before saving for real.

The toggle on each row is the on/off switch — flipping it takes effect immediately. Disabling silences that email everywhere it would otherwise fire (e.g. turning off "Signup confirmation" stops booking-confirmation emails system-wide). Your edits to subject/body are preserved while disabled.

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Liability waiver

Edits the waiver text shown in the first-booking modal (combined with emergency-contact capture). Members re-acknowledge automatically when you bump the version — use that for substantive changes. Save without bumping for typo fixes that shouldn't strand existing acknowledgments.

Active version:— Acked this version:— All-time acks:—

Intro line

Shown above the waiver body. Keep this short — one or two sentences.

Waiver body (HTML)

Full liability waiver. HTML allowed (paragraphs, lists, etc.). 9 KB cap per the GAS Script Property limit; we'll migrate to a sheet-based store if real text exceeds that.

Save typo fix — for non-substantive edits (spelling, grammar, formatting tweaks). The waiver version stays put, every member who's already acknowledged stays current, and nobody sees the first-booking modal again on their next class.

Save & require re-acknowledgment — for any change that materially affects what members are agreeing to. Bumps the version number; every member who's previously acknowledged will be prompted to read and re-acknowledge the updated waiver on their next booking attempt. Treat this as a one-way decision; don't bump on a whim.

Force one user to re-acknowledge

Clears a single user's waiver acknowledgment at the current version. They'll be prompted on their next booking attempt — same modal a brand-new member sees. Older-version acks for the same user are left intact (those are the historical record). Use this when one person needs to re-confirm without bumping the version community-wide.

Target email or WA contact ID

Either an email address or a numeric WA contact ID will work — both columns on the Waivers sheet are checked.

Email sender identity

Controls the From-name, From-address, and Reply-to headers on every automated email the app sends. Lives at superadmin level because changing the From-address can break sending if the address isn't a verified Send-as alias on the GAS executor's Gmail account.

From name (display name)

Friendly name members see in their inbox. Pure cosmetics — no Gmail-side configuration required.

From address (sender email)

Important: the address you put here MUST be configured as a verified Send mail as alias on the GAS executor's Gmail account (Gmail → Settings → Accounts and Import → Send mail as). Otherwise sends will fail. Leave blank to revert to the executor's default sender.

Reply-to

Where replies land when a member hits Reply. No Gmail-side setup needed — any address works as a Reply-to header.

Products

The catalog that drives the fitness app's buy page. Aya can edit display names, paste new Stripe Price IDs after creating them in the Stripe dashboard, change eligibility rules, and toggle products on/off — all without code changes. After updating a price in Stripe, paste the new Price ID here and save; new purchases use the new price automatically.

Danger zone

High-impact settings. Get these wrong and important notifications go to the wrong place.

Aya's notification email

Where cash payment notifications and IOU threshold alerts are sent.

Membership chair email

Where Fitness Room Access purchase hand-offs and non-member sales leads are sent. The Stripe migration handed access fulfillment off to whoever runs membership in WA.

Membership chair CC (optional)

Address CC'd on every membership-chair email. Useful when the chair inbox isn't actively monitored — fitness-room access purchases need timely WA updates, and a CC to your own inbox ensures you'll see them within a day even during slow stretches. Leave blank to disable CC.

Membership join URL

Where the "Become a member" buttons on buy.html route non-members. Used by the Fitness Room marketing card and the "Member rate" callout on dual-tier products.